Last Updated: October 10, 2006
Our Commitment to Privacy
We recognize that visitors to our websites are concerned about their privacy. IMA is committed to preserving your privacy when using any of our online assets.
Information We Collect
When you visit our website you may provide us with two types of information: 1) personal information you knowingly choose to disclose that is collected on an individual basis, and 2) website use information collected on an aggregate basis as you and others browse our website.
Personal Information You Choose to Provide
"Personal information" is any information concerning a natural person that can be used to identify that person (e.g. an individual's name, e-mail address, street address, and phone number). A domain name or Internet Protocol address is not considered personal information.
This website contains forms that allow you to submit your personal information to us for specific purposes, such as nominating a website for an Interactive Media Award or becoming an IMA member. Such personal information may include:
- Phone Number
- E-mail Address
Credit Card Information
If you purchase products or services from us you may need to give personal information and authorization in order to use your credit card. For example, you may need to provide:
- Credit Card Number
- E-mail Address
- Phone Number
- Other personal information (ex. date of birth)
See section below "Securing Information Transmissions" for information about how we keep your credit card information secure.
If you choose to communicate with us via e-mail, we may retain the content of your e-mail messages together with your e-mail address and our responses. We respect your privacy and provide appropriate confidentiality and protection for your electronic communications, just as we do for information received via postal mail and telephone.
Website Use Information ("Aggregate" Data)
Our definition of personal information does not include "aggregate" information. Aggregate information is data we collect about a group or category of services or users from which individual user identities have been removed. This information is collected for statistical analysis, to determine what information is of most and of least interest to our visitors, and to identify system performance or problem areas. For example, we may compile a report that indicates that a certain number of our users visit certain pages on our site. Aggregate data helps us understand trends and user needs so that we can better consider new services or tailor existing services to user desires.
Similar to other organization websites, our website utilizes a standard technology called "cookies" (see explanation below, "What Are Cookies?") and web server logs to collect information about how our website is used. Information gathered through cookies and web server logs may include the date and time of visits, the pages viewed, time spent at our website, and the websites visited just before and just after our website. This information is collected on an aggregate basis. None of this information is associated with you as an individual.
We use information we collect from website visitors for the purposes of improving our day-to-day operations, more effective customer service, and gathering feedback that may help us develop new products or services. On occasion, we may also use information we collect to notify you about changes to our website, new services and special offers we believe you may appreciate. Our non-essential e-mail communications to users always provide a clear and immediate “unsubscribe” option.
We may use vendors to carry out certain functions essential to our operations (such as e-mailing to our lists, credit card processing, and personalizing awards). Therefore, we may share personal data about you with these vendors to the extent necessary for them to do their work. Such vendors must use this information only for the purpose(s) for which it was shared and protect it from any other use.
We may also share personal information we collect with industry and credit-related organizations to improve operations and to protect against security and credit risks and fraud.
We also provide personal information we collect in response to subpoenas and other legal demands, and where we believe that disclosing this information is necessary to identify, contact or bring legal action against individuals who may be endangering public safety, affecting our property or services, or interfering with normal use of our property or services.
When visiting this website IMA automatically collects and stores the following information about your visit:
- The Internet Protocol address and domain name of your Internet service provider. The Internet Protocol address is a numerical identifier assigned either to your Internet service provider or directly to your computer, which can be used to direct Internet traffic to you;
- The type of browser and operating system you used;
- The date and time you visited this site;
- The web pages or services you accessed at this site;
- Search words and queries that you may have sent to search engines to find this site, if you found this site via a search engine; and
- The website address of the website you visited just prior to coming to this website and the website address of the website you visited just after being on this website.
Information Collected When You E-mail Us or Initiate an Online Transaction
If during your visit to this website you send an e-mail to IMA, your e-mail address and the contents of your e-mail may be collected. The information collected is not limited to text characters and may include audio, video, and graphic information formats you send us. Your e-mail address and the information contained in your e-mail will be used to respond to you, to address issues you identify, and to further improve this website.
During your visit to this website you may initiate a transaction via our on-line forms. The information, including personal information, volunteered by you in initiating the transaction, is collected and used by IMA in order to complete your request. The information collected by IMA may be disclosed by IMA for those purposes that may be reasonably ascertained from the nature and terms of the transaction in connection with which the information was submitted.
What Are Cookies?
Cookies are a feature of web browser software that allows web servers to recognize the computer used to access a website. Cookies are small pieces of data that are stored by a user’s web browser on the user’s hard drive. Cookies can remember what information a user accesses on one web page to simplify subsequent interactions with that website by the same user or to use the information to streamline the user’s transactions on related web pages. This makes it easier for a user to move from web page to web page and to complete commercial transactions over the Internet. Cookies should make your online experience easier and more personalized.
Uses for Information We Collect from Cookies
We use website browser software tools such as cookies and web server logs to gather information about our website users’ browsing activities in order to constantly improve our website and better serve our users. This information assists us in designing and arranging our web pages in the most user-friendly manner and to continually improve our website.
Cookies help us collect important business and technical statistics. The information in the cookies lets us trace the paths followed by users to our website as they move from one page to another. Web server logs allow us to count how many people visit our website and evaluate our website’s visitor capacity. We do not use these technologies to capture your individual e-mail address or any personally identifying information about you.
Award Winner’s Information
Entrants in the Interactive Media Awards competition agree to have their website name, URL, screenshot and other winning site information listed on an IMA website.
Securing Information Transmissions
We are committed to protecting your personal information and take great care to ensure your information won’t be misused. When you send personal credit card information to us via our website, a secure server encrypts this data to ensure it can’t be intercepted and used by a third party. Regular e-mails you may send to us are likely not transmitted via a secure server. We ask that you not send us confidential information, such as your credit card number, through regular e-mail.
We have established and maintain the highest ethical and business standards when dealing with the personal information of our website visitors. Access to personal and confidential information by IMA officers, employees, partners and vendors is supervised and limited to essential business needs.
Accessing / Correcting Your Personal Information
You may obtain and/or correct your personally identifiable information on file with us. Send your request to email@example.com.
We are not responsible for the practices employed by websites linked to or from our website nor the information or content contained therein. IMA is not responsible for the accuracy or reliability of any information, data, opinions, advice or statements made on these sites.
Often links to other websites are provided solely as pointers to information on topics that may be useful to the users of our website. IMA provides these links merely as a convenience and the inclusion of such links does not imply an endorsement.
This statement is frequently reviewed and updated to adjust for user needs, new technologies, and better service and security. IMA may, at its sole discretion, change, modify, add, or delete portions of this policy.
Questions regarding this statement should be e-mailed to firstname.lastname@example.org or sent via postal mail to:
Interactive Media Awards, Inc.
Attn: Online Privacy
244 Madison Avenue, Suite 416
New York, NY 10016